【国经】CIF和CFR条件下的出口海运工作程序以及发货通知书
1) Check the shipment terms in a contract:
Do check the relative shipment terms in the contract after receiving the L/C, such as shipment date, validity of L/C, loading port, destination port, if transshipment or partial shipment is allowed, if the shipping company is designated, name of vessel, nationality of vessel and classification of vessel, etc. Some buyers open L/C asking to issue kinds of certificates, such as certificate of sailing line, certificate of vessel nationality, etc. We should check if the requirement is reasonable or if we can do and consider if we can accept or ask for amendment according to our policy and international practice.
2) Goods preparation and inspection application:
Make a good preparation of the delivered goods in a regulated time, quality and quantity according to stipulations of name of commodity, specifications, quantity, package of the relative goods in an export contract and Letter of Credit. The refrigerated goods need to keep a temperature control to comply with the appointed temperature when loading. In China , All commodities listed in “Special List” declared by the inspection organization and commodities regulated in a contract for issuance of certificates by commodity inspection bureau should be applied for commodity inspection by filling up the “Export Inspection Application Form” before custom declaration. Some exported commodities need to do weight inspection, some need to do animal and plant quarantine inspection or health inspection and safety inspection. These inspections should be prepared in advance for eligible certificates. Prepare well for shipment to get the commodity and certificates ready and then you may do the next carriage work.
3) Booking space:
Fill up the export booking note. Commit the shipping agency to book the space. The shipping agency will book the space immediately to the shipping company according to special requirements of the cargo owner and according to the sailing lines. The booking space work will be finished when the shipping company signs the shipping order. That means the transportation contract between the shipper and the carrier is concluded.
4) Insurance:
Insurance formalities of cargo transportation insurance should be done after booking spaces if insurance is under the obligation of seller. The insured amount is usually covering 110% of the invoice value.
5) The cargo collected to the port:
When the shipment schedule of vessel arrival is confirmed, the shipper should collect the shipped goods in time to the port in an appointed time according to the port goods acceptance notice and wait for loading. The goods needs to be clear in batch, pieces and marks. Pay attention to keeping close contact with the port authorities, shipping company and relative transportation companies or railway offices. Collect goods in time to avoid a fault work influencing the loading procedure.
6) Custom declaration:
Submit the finished custom goods export declaration form with the shipping documents, invoice, and packing list, certificates of commodity inspection, foreign trade contract, and foreign exchange declaration form to China Customs for an export application after collecting the goods to the port. The goods will be permitted to load on vessel after verification and approval by the custom.
7) Loading Work
Before loading, the tallyman, on behalf of the shipping company, collects the shipping note and cargo acceptance note of the goods approved by the custom, then the tallyman accepts loads the goods into vessel according to the stowage plan and loading sheet respectively. During the loading procedure, loading should be supervised by a representative of the shipping agency on behalf of the shipper, who will know the loading schedule and solve any temporary problems occurred. After loading, the manager of tallymen will sign the cargo acceptance note together with the mate of the vessel, then transmit it to the shipper. If the tallyman finds some faults or inferior package, he will indicate this on the cargo acceptance note and the mate will sign too. This is to make clear the responsibility of the shipper and the carrier. Otherwise, the shipper should do utmost to make no indication on the acceptance note for a clean B/L.
8) Replace the B/L:
After loading, the shipper may get the “on board B/L” by the cargo acceptance note from the shipping company or its shipping agent. By now the transportation work is finished.
9) Documentation and exchange settlement:
After making a complete preparation of documents specified in the contract and L/C , we should submit the documents to the bank for an exchange settlement.
——————————————————我是船运单分割线———————————————————
Required shipping advice
(1) the contract number and the L/C number; 合同号及信用证号
(2) the name of the commodity; 商品名称
(3) the quantity loaded 已装数量
(4) the invoice value 发票金额
(5) the name of the vessel 船名
(6) the port of loading and the port of destination 装运港和目的地
(7)the date of B/L 提单日期
(8)the date of departure 船舶离港日期
(9)the expected time of arrival at the port of destination 预计抵达目的港的时间
The shipping documents required in shipment
5. The shipping documents required in shipment usually include:
(1)bill of lading(B/L) 提单
(2)commercial invoice 商业发票
(3)insurance policy or insurance certificate 保险单或保险凭证
(4)inspection certificate or survey report 商检证明或检验报告
(5)weight memo and packing list 重量单和装箱单
The insurance value is calculated as follows:
Cost of Goods + Amount of Freight + Insurance Premium + a Percentage of the Total Sum to Represent a Reasonable Profit on Sale of Goods
货物成本+运费+保险费+总金额的一定百分比
Do check the relative shipment terms in the contract after receiving the L/C, such as shipment date, validity of L/C, loading port, destination port, if transshipment or partial shipment is allowed, if the shipping company is designated, name of vessel, nationality of vessel and classification of vessel, etc. Some buyers open L/C asking to issue kinds of certificates, such as certificate of sailing line, certificate of vessel nationality, etc. We should check if the requirement is reasonable or if we can do and consider if we can accept or ask for amendment according to our policy and international practice.
2) Goods preparation and inspection application:
Make a good preparation of the delivered goods in a regulated time, quality and quantity according to stipulations of name of commodity, specifications, quantity, package of the relative goods in an export contract and Letter of Credit. The refrigerated goods need to keep a temperature control to comply with the appointed temperature when loading. In China , All commodities listed in “Special List” declared by the inspection organization and commodities regulated in a contract for issuance of certificates by commodity inspection bureau should be applied for commodity inspection by filling up the “Export Inspection Application Form” before custom declaration. Some exported commodities need to do weight inspection, some need to do animal and plant quarantine inspection or health inspection and safety inspection. These inspections should be prepared in advance for eligible certificates. Prepare well for shipment to get the commodity and certificates ready and then you may do the next carriage work.
3) Booking space:
Fill up the export booking note. Commit the shipping agency to book the space. The shipping agency will book the space immediately to the shipping company according to special requirements of the cargo owner and according to the sailing lines. The booking space work will be finished when the shipping company signs the shipping order. That means the transportation contract between the shipper and the carrier is concluded.
4) Insurance:
Insurance formalities of cargo transportation insurance should be done after booking spaces if insurance is under the obligation of seller. The insured amount is usually covering 110% of the invoice value.
5) The cargo collected to the port:
When the shipment schedule of vessel arrival is confirmed, the shipper should collect the shipped goods in time to the port in an appointed time according to the port goods acceptance notice and wait for loading. The goods needs to be clear in batch, pieces and marks. Pay attention to keeping close contact with the port authorities, shipping company and relative transportation companies or railway offices. Collect goods in time to avoid a fault work influencing the loading procedure.
6) Custom declaration:
Submit the finished custom goods export declaration form with the shipping documents, invoice, and packing list, certificates of commodity inspection, foreign trade contract, and foreign exchange declaration form to China Customs for an export application after collecting the goods to the port. The goods will be permitted to load on vessel after verification and approval by the custom.
7) Loading Work
Before loading, the tallyman, on behalf of the shipping company, collects the shipping note and cargo acceptance note of the goods approved by the custom, then the tallyman accepts loads the goods into vessel according to the stowage plan and loading sheet respectively. During the loading procedure, loading should be supervised by a representative of the shipping agency on behalf of the shipper, who will know the loading schedule and solve any temporary problems occurred. After loading, the manager of tallymen will sign the cargo acceptance note together with the mate of the vessel, then transmit it to the shipper. If the tallyman finds some faults or inferior package, he will indicate this on the cargo acceptance note and the mate will sign too. This is to make clear the responsibility of the shipper and the carrier. Otherwise, the shipper should do utmost to make no indication on the acceptance note for a clean B/L.
8) Replace the B/L:
After loading, the shipper may get the “on board B/L” by the cargo acceptance note from the shipping company or its shipping agent. By now the transportation work is finished.
9) Documentation and exchange settlement:
After making a complete preparation of documents specified in the contract and L/C , we should submit the documents to the bank for an exchange settlement.
——————————————————我是船运单分割线———————————————————
Required shipping advice
(1) the contract number and the L/C number; 合同号及信用证号
(2) the name of the commodity; 商品名称
(3) the quantity loaded 已装数量
(4) the invoice value 发票金额
(5) the name of the vessel 船名
(6) the port of loading and the port of destination 装运港和目的地
(7)the date of B/L 提单日期
(8)the date of departure 船舶离港日期
(9)the expected time of arrival at the port of destination 预计抵达目的港的时间
The shipping documents required in shipment
5. The shipping documents required in shipment usually include:
(1)bill of lading(B/L) 提单
(2)commercial invoice 商业发票
(3)insurance policy or insurance certificate 保险单或保险凭证
(4)inspection certificate or survey report 商检证明或检验报告
(5)weight memo and packing list 重量单和装箱单
The insurance value is calculated as follows:
Cost of Goods + Amount of Freight + Insurance Premium + a Percentage of the Total Sum to Represent a Reasonable Profit on Sale of Goods
货物成本+运费+保险费+总金额的一定百分比
